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June
Board Meeting Minutes
The Board meeting was called to order at
7:33 PM on 6 June 2005 by Chairman
Sasha Lanz.
Treasurer’s
Report: John Dorety distributed various financial reports. The Balance
Sheet shows that we have assets of about $95,000.
There
was some discussion on how to term the method we use to make sure that
the club has enough money to cover the occasional loss, and to fund the
non-revenue-generating activities like administration, membership,
newsletter, etc. Do we ask each event to generate a “profit,”
“contingency monies,” “sinking fund,” “operating fund”, or
what? Phil Osborne, in his ARE-Solo hat, said that Solo did not raise
fees last year, but will this year. It was suggested that asking Solo
and Rally to run their activities so that income is about 10% over
expenses makes sense….but Race is quite a different activity, and a
set percentage goal just doesn’t make sense. Race is where the big
losses might be, so a bigger contribution to the “contingency fund”
is in order whenever possible.
Race Report: The “Profit & Loss” from both the Polar Prix and
Sunburn were presented. The Polar Prix figures show a net of $8900.
The statement for Sunburn shows that the Net Income was about
$4458, leading to the conclusion that we should have charged $10 more
per entry. ARE-Race Bert Siebert suggested that we might have a
Double-Regional/National event next May. It was noted that our race will
NOT fall on Mothers Day next year. The event was well received, with no
serious incidents, and should help us start building a good reputation
for the event. It was stated that we need tradition, need to improve
some details, and it will get even better.
Race
plans: Double-Regional race in October, and a Double-School in December.
Solo
I has been moved into the SCCA Racing Department. Mineral Wells might
support one. The rent is only $2-300 per day. We could also do a Solo I
at MotorSport Ranch. We probably ought to do one at MW first, and if
there is enough competitor interest, try MSR.
Could
we do a PDE at MSR. Would the circuit have to be checked by a Safety
Steward?
Regardless
of where Solo I falls in SCCA, we would need the support of the Solo
group. Phil will check with them at the next Solo Committee meeting.
Robey will check with Jack at MSR to see if we could ever get a date.
Solo I / PDE weekend? Bert will handle any Solo I Sanction request.
The
Mini-GP will be June 18 (Saturday) at Greenville. Workers needed.
Solo Report:
The June Solo II will be the annual charity event. The Divisional will
be August 14 at Mineral Wells.
Rally
Report: The Rally to the
Race had 36 entrants. We will be working with the Dallas Sports Car Club
to stage a similar rally, pitched to the same crowd, on July 23.
The
meeting was adjourned at about 9:15.
Respectfully
submitted, Sasha Lanz, acting Secretary. |
