2006 Texas Region Board Minutes

January Board Meeting Minutes

JANUARY

9 January 2006: Super 8 Motel, Grapevine, Texas

The meeting was called to order at 7:35 by Robert Vick, Regional Executive.

Roll Call:  ll members were present except Brian Sill, Tim Evans, and John Dorety (Don Howson present for John Dorety).

Board minutes from November 2005 and December 2005 were unanimously approved.

Reports of Officers:

New Budgeting Procedures (Robert Vick, RE): Mr. Vick discussed personally appointing up to 4 assistant REs to aid him in preparing the 2007 draft budgets this summer, which will be presented at the November BoD meeting.

Treasurer’s Report (Don Howson for John Dorety):  December’s financial statement was submitted and reviewed in detail. It was discussed that in the future; smaller items (approx. $300 or less) will be expensed instead of added as a depreciation item. The balance sheets for all divisions (Solo, Race, Rally, and Admin.) were reviewed. The region appears to be in strong financial shape for the coming year.

Members Report (Robey Clark, ARE): Mr. Clark reports that there are 912 members currently registered in the Texas Region. National is providing detailed membership reports, and new member letters are current. It was suggested that there should be a listing and welcome for all new members to our region in the newsletter, and that new members should also be posted on the regional website.

Invitations to the 2006 Awards Banquet were mailed on Thursday, January 5^th. Mr. Clark is currently planning the banquet without the help of a committee. A few items were discussed briefly. These items included the use of a computer for a slide show, the use of a podium for the award presentation, and attracting members to the banquet. Matt Lucas agreed to provide the computer for the video background during the presentations.

Rally Report (Sasha Lanz, ARE): Mr. Lanz reports that 5 rallies for are planned for the 2006 season. It has been budgeted to provide dash plaques for entrants of the first rally event.

Sewell Saab has contacted the region to run a rally for Saab owners exclusively. Mr. Lanz expects an estimated $800 profit from the event if held.

MADD (Mothers Against Drunk Driving) is joining with the region to host a fund raising rally event. The MADD event will be planned thought the National office. This planned cooperative event has significant potential for positive publicity for the SCCA and the region. Membership growth could be expected from this public exposure. The MADD Charity Rally event hopes to raise $40,000, but this money won’t specifically be shared with the Texas region or the SCCA.

Rally Cross was also discussed. This fairly new event is gaining popularity in other parts of the county, and Mr. Lanz hopes to promote this sport though the Solo participants. The ease of finding potential venues for events was discussed.

Solo Report (Matt Lucas, ARE): Solo plans to increase revenue in 2006 with a small $5 increase in entry fees. The fee structure itself will also be simplified for this year. Solo reported a $5709.75 loss for the 2005 year; however, these changes are expected to yield a net $5000 profit for Solo in 2006.

The Subaru Challenge is planned with a limited participation (100). This event will include either an autocross or a track time trial.

The Lotus Owners Group has approached the Texas Region to run an autocross for its members. The limited number of actual participants in an event such as this would probably warrant including this group in an already scheduled Solo weekend. The Lotus group will timed separately and will have its own awards.

Race Report (Dan Cashman, ARE): The Texas Region has three events planned for the coming year. In May, a Restricted Regional and Double National, with an Enduro race scheduled for Friday afternoon. The event registration will be $375 for the Double National.

A Double Regional is scheduled in October, along with a Double School in December. The Texas region is the only region in the division hosting a school this year.  It was discussed that the other regions rotate hosting the school events to share the potential financial burden of these necessary events.

Correspondence:

The SW Division schedule is not yet posted in the Sportscar Magazine. This oversight will be addressed.

Old Business:

Selection of Chairman of the Board: Robey Clark nominated Brian Sill as Chairman of the Board. The vote was approved unanimously pending acceptance by Mr. Sill.

Agenda items for Divisional Meeting: Participation in a Divisional newsletter was introduced for discussion by Sasha Lanz, ARE. The SoPac division produces a divisional newsletter, and a sample was reviewed. Mr. Lanz has talked with a publishing company interested in this venture. The potential for advertising, classified ads, new member directory, etc., could be significant. This idea will be further researched by Mr. Lanz and brought back to the board at the next meeting.

2007 Drivers School:  Robert Vick, RE discussed the need for additional support from the other regions for hosting driver schools. This topic will continue to be further discussed at future meetings.

New Business: None introduced

Next Board Meeting:

Monday, February 6, 2006

Super 8 Motel, Grapevine, Texas @ 7:30 p.m.

A motion was made to adjourn the meeting at 9:30 p.m.

Respectfully submitted,

Deborah Loth, Secretary