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Ralph Siebert called the
meeting to order at 7:17pm, in attendance were Ralph Siebert / RE,
Dan Sherrod / BOD, Robey Clark /BOD & ARE Membership , Lon
McKinstry / BOD, Joyce McKinstry / Registrar, Sasha Lanz / ARE
Rally, Mike Sexton / Secretary, John Dorety/ Treasurer, Paul
Pineider / BOD, Matt Lucas/ BOD & ARE Solo, and Rich Keeler.
Roll call- Ralph Siebert
noted that Robert Vick, Chairman, and Tim Evans / BOD were absent.
Ralph Siebert noted that
the minutes from the January meeting required amendment to change
the Annual Awards Banquet guest speaker’s name from John
Newberg to Charlie Nearburg. A
motion was requested by Ralph Siebert to dispense with further
reading of last months minutes and accept as amended. Said motion
was made by Dan Sherrod and seconded by Robey Clark. The motion
passed with a unanimous vote.
Treasures Report was made
by Ralph Siebert who reported that the expenses of the Annual Awards
Banquet and the Double regional race in January would be reconciled
on next months treasurer’s report. There would be a loss of
approximately $5000.00 from the Double Regional primarily due to the
bad weather during the event.
Robey Clark began the
membership report by first introducing Rich Keeler who will assume a
shared role with Robey in the production of region’s newsletter.
They will be working towards changing the newsletter to a more
“reader friendly” format. Robey then requested that someone else
be assigned the responsibility of arranging for the monthly
membership meeting. Sasha Lanz agreed to take that responsibility
until a permanent replacement can be secured. Robey noted that
Lamborghini Dallas dealership, has tentatively agreed to host the
monthly membership meeting in March or April. Robey further reported
that the Annual Awards banquet had an attendance of 117 paid guests
and a small but undetermined number of unpaid guests. A disagreement
has occurred with the banquet service as to the ultimate total cost
which is yet to be settled. Robey also made a request that the board
consider an alternative venue and style for future banquets such as
music and dancing rather than a guest speaker.
Sasha Lanz delivered an
updated budget for the region’s rally program anticipating a
potential loss of $570.00. The loss would primarily come from the
extra expense of hosting a national GTA Rally and the expected low
attendance by national competitors. The board requested that Sasha
increase the entry fee for said rally to offset the expense and
reduce/prevent the anticipated loss. Sasha agreed to revise the
budget and submit it at the March meeting. There were several ideas
suggested by those in attendance of ways to attain more involvement
in the rally program by existing club members.
Matt Lucas gave the Solo
report stating that the contracts for this year’s sites have been
signed securing the locations but that final cost are not yet
determined as several business’, Subaru of Dallas and two beer
Distributorships, are being negotiated with for sponsorship of
several Solo events. Matt noted that Brad Maxey has been appointed
as the Southwest Division’s new Chairman of Solo Events. Matt
reported that the Solo Board is pursuing purchase of new cones and
Robey Clark requested that those cones which are still in usable
shape be given to Club Racing, to which Matt agreed. The Solo Board
is also ordering this year Solo GCR books and that there will be no
change in entry fees this year. Matt also reported that the Solo
Program is in need of new timing cables and that several
alternatives are being examined by the Solo Board before any
purchase is finalized.
Robey Clark gave the Race
report; there were 71 entries Saturday and 85 on Sunday for the
January Double Regional and an additional 20 entries would have been
needed to break even. But Robey felt, that because bad weather was
primarily responsible for the reduced attendance, and that as this
was the regions first event at Motorsports Ranch the event was still
a success. Robey would like for the region to use this venue again
next year. Robey also volunteered to be the Race Chairman for this
year's Double National Race in May. Discussion was made about
choosing a permanent logo for each event to reduce the cost of
having a new one developed for every event and to improve each
events identity. It was noted that sponsorship for the Double
National has not been finalized and the cost for Texas Motor
Speedway needs to be confirmed. There was also discussion about
advertising for the race.
Old
Business – There was a report that the assignment by the board to
Tim Evans and Joyce McKinsrty to attain prices for the purchase of a
laptop computer and associated software to be used for registration
remains tabled. Reports were made by Joyce, Matt, Sasha, and Ralph
about their attendance of the SCCA National Convention in San
Antonio last month. Further, the board is still collecting
information as to the cost of equipping a second tech trailer for
the region. Ralph Siebert called for discussion about the need to
charge cancellation fees and late registration fees for all Club
Racing events. Robey Clark reported that a provision has been in the
supplemental regulations beginning with last year’s events. Joyce
McKinstry stated the cancellation fees are sometimes collected but
are reflected in other areas of the event report. Joyce also pointed
out that it is difficult to collect a cancellation fee when the
entries are not prepaid.
New
Business – there was no new business for the board to
consider.
A motion for adjournment
was made by Dan Sherrod and Seconded by Robey Clark at 9:20pm.
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